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So what can you do to be prepared to send your resume from anywhere? Your Smartphone is the answer. Give yourself the tools to send
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This is a three-part article focusing on the three basic tools you will need to manage
Part 1 – How to access the most recent copy of
Part 2 – How to edit your documents from your smartphone should you need to add a little “tweak” at the last minute.
Part 3 – Smartphone apps that will let you attach your document(s) and email them from anywhere.
This article assumes you have the basics: a smartphone and a WiFi or cellular connection.
Part 1 – How to Access
Your resume and cover letter from Anywhere:
You will need a cloud storage account where you can save your documents. The good news is that there are quite a few free services (with limited storage unless you want to pay a fee) you can use to do this. Most of them will work across your various devices (desktop, smartphone, and tablet). We’ve listed a few of the services below (there are plenty more I’ve not listed). There are a lot of similarities across these applications, so your decision about which one to use should be based on what works for you. Here goes.
Probably the best-known cloud storage services (and one of the first to offer this service), Dropbox works across almost any operating system (smartphone and desktop). Setting up an account is easy, and once you’ve signed up, loaded the app on your smartphone and desktop, the rest is easy. On your desktop, Dropbox will look like another drive and it is simply a matter of saving or copying your documents to a Dropbox folder in your account. Dropbox is available for Android, iOS, Mac, and Windows. From your smartphone, you can open your documents from within Dropbox or a number of editing apps (like Pages, Quickoffice, Evernote, and more). Depending on your smartphone, you can also email
In Dropbox In 30 Minutes (2nd Edition), award-winning technology journalist Ian Lamont uses step-by-step instructions, screenshots, and a touch of humor to explain everything from basic Dropbox installation steps to best practices for Dropbox sharing.
You will need a Google account to use Google Drive (no different than any of the other services) and, like Dropbox and the others mentioned below, Google Drive will work across most desktop and smartphone operating systems. One advantage to Google Drive is that any documents you edited and saved using Google Docs are now saved in Google Drive. If you already use Gmail or other Google services your account will be integrated. It is not as easy to email a document from within Google Drive as compared to Dropbox, but you can also open your documents in many of the popular editing apps (depending on your smartphone operating system) as well as create a new document.
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The basic functionality in Box is similar to Dropbox. You will be able to open a doc in a selection of applications on your smartphone or email the doc as well. You can use a web interface on your desktop to upload existing docs or to create new docs. Box starts you out with a higher free storage limit. You can create new documents in Word, Google Docs, Excel plus a few more on the web interface, although I did not see a way to edit docs on your smartphone from within the app (more on that in Part 2).
Evernote is so much more than a cloud storage app. It is a way to capture and organize just about any piece of information. Evernote Basic is free, however, if you want to be able to access documents without a cellular or wifi connection you will need to pay the annual fee. If you can get by with just accessing stuff when you have connectivity, the free version works just fine. Similar to the other options above, you can open and edit your documents in a variety of applications. You can also email your document from within the app and, as the other options, there is a web interface, desktop version, and smartphone version. While the other apps are primarily focused on cloud storage/access, Evernote extends well beyond that functionality and supports a variety of apps and uses.
There is (what seems like) an endless list of similar services. You can also take a look at SkyDrive (a Microsoft product) and SugarSync.
Parts 2 and 3 will cover editing and emailing the documents you’ve saved to your favorite cloud storage app. One word of advice, should you feel the need to test emailing a document before reading Part 3, it is best to test the app and email the doc to yourself first. This way you can get comfortable with the functionality.