How to Create Job Application Process in WordPress

Last Updated on September 1, 2024

Long before the internet took over, a job application would require a ton of paperwork. You’d have to go job hunting in person and fill in dozens of paperwork. Thankfully, times have changed, and applying for a job is just a few clicks away. While this is a high time for individuals on a job hunt, it’s also made the entire employment process much easier for employers. You don’t have to go through a zillion hand-written applications and you can even have automated systems that filter out unqualified applicants so you only have a handful of documents to go through. Whether you’re submitting a copy to another department or trying to create a test, you don’t have to go through all that paperwork again.

WordPress is considered one of the biggest content management systems and web publishing software in the world. Instead of creating a dedicated webpage with a backend server specifically for your job application process, utilizing WordPress will streamline the process and make it much more manageable. Instead of spending long hours creating this process using code, you might want to make use of the ob applications templates that can be used on WordPress. We’ve created a brief guide that should help you figure out how to do this in a few minutes.

Installing the Right Plugin

Since WordPress’s true potential is unlocked with plugins, creating a job application form is best done through the installation of a plugin known as WPForms. It is simply the best plugin you can find on the market for creating these types of forms. The easiest way to install it is through the admin area on your website. Search for the plugin through the WordPress library and click install. After the main plugin is installed, you should install a template pack add-on that gives you access to a whole library of templates. These templates can be chosen based on your niche, tools, and industry. If you can’t find any templates that would be suitable for your industry, you can always go for fully customizable job application templates that can be edited and altered however you want. If you’d like to automate the application process, wherein you’d be able to accept or reject applicants automatically so you can filter out anyone who’s unqualified, you can install an additional add-on that would sift these applications for you. However, this only works if the form you used is based on yes or no questions, or if you want the answers to have a specific set of keywords.

Customize the Form

The advantage that sets WPForms apart from any other platform is the various options it offers for customization. Instead of getting lost between endless lines of codes to get the result you want, you can get the same results, if not better, with its simple drag and drop builder. Standard templates for job applications usually have the essential fields for name, email, address, and phone number. You can customize your job application with dedicated job board themes to add a touch of professionalism and personalization to your form. You also have the option to upload files, single-line and paragraph texts, or multiple choices. After adding the options, you need, you can simply rearrange the fields by a couple of clicks from your mouth. All you need to do is drag and drop the fields you want wherever you want and voila, you have a professional-looking job application that is customized to your needs. If you’ve installed an additional add-on that filers out the incoming applications, it’s advised to reject any forms that have skipped answers. You can also set a character limit to make going through these applications easier.

Enable Conditional Logic

Job application forms need to be precise, professional, yet they must contain all essential information. To prevent your application from getting out of hand, your best bet is enabling conditional logic. This feature only gives access to more form options if your candidate requires additional information to be added to the form. However, if the answer doesn’t require any additional information, then your form will remain neat and tidy with only essential required fields. For example, if you add an option to answer with a yes, or no to a certain question like if the candidate has been referred by one of your existing employees, another field to enter the name of the employee will only appear if the candidate chose yes to the question. If not, then the extra field would not appear on your form. In order to achieve this, you need to drag and drop the option to add multiple choices. After placing the field wherever you want, you can choose to edit it to add your preferred label and the choices you want your candidates to choose from. After this, make sure to make use of advanced options to add single-line texts, choices layout, and then enable conditional logic.

Finalize Settings

After adding, removing, and tweaking the options to get the results you want, you need to configure your settings. Head to General in Settings to change the form name, give a description, or customize the “submit” button. After configuring settings, you can also configure notification and form confirmation. Typically, WordPress offers three confirmations options, the default confirmation message, show page, and Go to URL. Choose the options that suit you best then proceed to add your form to the WordPress website. After you’re done, it’s recommended to use another device to apply to test your application form and see how it appears in your inbox. This way, you can go back and modify it before you announce the job position in question.

WordPress was designed to be easy to use and integrate, so you should find it easy to follow the steps mentioned here. The end result will save you from having to spam your inbox with different ingoing and outgoing emails regarding the job application submissions. Take some time to get more familiar with WordPress and you’ll be amazed at the results you achieve.